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UTAH NATIONAL GUARD
U.S. Army Official Site

Utah National Guard Freedom of Information Act (FOIA)/Privacy Act (PA) Office

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Welcome to the Utah National Guard’s FOIA Requester Service Center and Privacy Office. This Requestor Service Center was designed to assist the public in making FOIA requests for the Utah Army National Guard. Our office is also available to assist individuals seeking records about themselves under the Privacy Act or to assist in complaints and compliance with the Privacy Act.

The FOIA, known by its legal cite as Title 5 U.S.C. § 552, along with the Department of Defense (DoD) Regulation 5400.7, governs how FOIA requests will be processed within the National Guard.

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How to file a FOIA or Privacy Request:

* Please note that the filing of a FOIA or Privacy request is a personal matter. Military personnel and Federal Government Employees may not use government time or equipment to make such requests. *

If you are seeking personal records on yourself under the Privacy Act, you must provide a signed letter indicating the specific records you are seeking. Based on the existing retrieval practice for the records you are seeking, you may be asked to provide additional information to allow us to retrieve your record. The letter, containing your signature, can be mailed, faxed, or scanned and sent as an e-mail attachment.

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Essential Elements of a FOIA Request Letter:

Provide your full name and contact information

Provide a reasonable description of the record(s) requested

Provide a statement of your fee category and your willingness to pay applicable fees

Send your request to the applicable FOIA Office (see below)

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Fee Categories:

Educational, Noncommercial, Scientific, and Media: Any accredited U.S. educational or research institution or instructor of an institution, or representative of the news media using the information in a scholarly or analytical work contributing to public knowledge and disseminated to the public.

Commercial: Increases the commercial interest of the requestor.

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All other requestors fees:

The FOIA provides for the collection of fees for:

Searches: Time spent in looking for and retrieving material, either paper or electronic files, that are responsive to the request to include personnel hours (clerical and professional) and computer time.

Reviews: Time spent to determine if the record is releasable under legal guidelines, excluding resolution of legal or policy issues. This does include time spent excising text that is exempt under FOIA.

Reproduction: Generating a copy of a requested record in the appropriate medium, for example paper or computer file.

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Where to Make a FOIA or Privacy Request:

National Guard Bureau (NGB) Joint Records

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If you are seeking records from the Utah National Guard, you may make your request to our FOIA Requestor Service Center to:

Utah Army National Guard

MSG Collin Johnson

Chief of Administrative Services,

12953 S. Minuteman Drive

Draper, Utah 84020

(801) 432-4139

NGUTJ6FOIA@ng.army.mil

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To inquire on the status of your request, you may contact the Utah National Guard FOIA/Privacy Officer, MSG Johnson, at:

(801) 432-4139 or by email at NGUTJ6FOIA@ng.army.mil

Records in the reading room are located in the Public web site at www.ut.ngb.army.mil

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Army National Guard (ARNG) Records:

If you are seeking records within the ARNG, to include the staff of the ARNG Director, you should direct your request to the appropriate ARNG FOIA Officer using the attached directory ARNG FOIA/Privacy Manager Listing.

If you are seeking records about yourself under the Privacy Act that are filed within a Privacy Act System of Record, you should direct your request to Chief of the Office where the records are held. If you are unsure of where your records may be located you may contact the appropriate ARNG State Privacy Manager using the list above.

Most contracts within the National Guard are Army National Guard records and are held within the state that the contract was initiated in. If you have the contract number, you may use this chart to determine which FOIA office to direct your request to Contract Number State Breakout

You may also find the records you are seeking by visiting the Department of the Army Reading Room at http://www.foia.af.mil/reading/

If you are still unsure who to make your request to, or if you have concerns about the service received from one of our ARNG FOIA Offices, you may contact the ARNG FOIA Officer, Ms. Jennifer Nikolaisen, at (571) 256-7838 or by e-mail at FOIA@ng.army.mil.

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Air National Guard (ANG) Records:

Effective 30 March 2009: The Air Force has established a new Freedom of Information Act (FOIA) website for submitting request online to our Requester Service Centers (RSC).

The ANG FOIA Program has also been centralized effective 30 Mar 2009 and all requests for ANG records, except ANG/IG records, are now processed by one office. In your request, please indicate the state/Wing that you are seeking records from. If you prefer not to use our automated system, you may also make your request to us at:

ANG/FOIA

ATTN: NGB-JA/OIP

111 S. George Mason Drive, 882

Arlington VA 22204-1373

(571) 256-7838, Fax (703) 607-3684

To inquire on the status of your request, you may contact the ANG FOIA/Privacy Officer, Ms. Jennifer Nikolaisen, at (571) 256-7838 or by e-mail at FOIA@ng.army.mil

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If you are seeking records about yourself under the Privacy Act that are filed within a Privacy Act System of Record, you should direct your request to Chief of the Office where the records are held.

Requests for ANG Inspector General Records should be directed to:

SAF/IG (FOIA)

5683 Castle Avenue, Suite 150

JBAB, DC 20032

https://www.efoia.af.mil/palMain.aspx

(202) 404-5383

You may also find the records you are seeking by visiting the Department of the Air Force Reading Room at http://www.foia.af.mil/reading/

Any customers who have concerns about the service received by the ANG FOIA Office may contact the Air Force FOIA Public Liaison at (202) 404-1393 or by e-mail at af.foia@pentagon.af.mil

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Other Commonly Requested Records:

For inquiries on background investigations and personnel records for former NGB, ARNG, and ANG employees, please reference: http://www.opm.gov/efoia/html/foia_contacts.asp

For inquiries on retired, separated, and deceased military personnel records (to include Army and Air National Guardsman), please reference: http://www.archives.gov/veterans/military-service-records/

For inquiries on Department of the Army (Non-Guard) records, please reference: https://www.rmda.army.mil/foia/docs/foia-servicecenters.pdf

For inquiries on Department of the Air Force (Non-Guard) records, please reference:

http://www.foia.af.mil/offices/

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We have limited copies of some Utah Army National Guard service records from 1948 to 2004. To access these records, complete a form SF 180 listing specific service member, dates of service and pertinent data, fax to (801) 432-4846.