a. Soldiers agree (10 USC 2005) to reimburse the Army upon signing the DA Form 7597 when—

(1) The Soldier withdraws because of official separation, confinement, or similar administrative action by commanders for disciplinary or fraudulent causes.

(2) The Soldier withdraws from or does not complete a course for personal reasons.

(3) The Soldier receives a failing grade for academics.

(4) The Soldier receives a failing grade for nonattendance.

(5) The Soldier fails to make up an "incomplete" grade within the time limits stipulated by the institution or 120 calendar days after the completion of the class, whichever comes first. ESO may extend the 120 days at their discretion based on extenuating circumstances.

(6) A commissioned officer or commissioned warrant officer fails to fulfill the service obligation as noted in paragraph 5–10a.

(7) eArmyU program requirements are not met as stated in the DA Form 7596.

b. TA recoupment for unserved service commitment is required when—

(1) A commissioned officer or commissioned warrant officer fails to complete the two-year service commitment (10 USC 2007).

(2) A RC commissioned officer fails to complete at least four years of Selected Reserve service from the date of completion of the course for which TA was provided (10 USC 2007). RC officers who voluntarily separate or are discharged for misconduct before they complete their service obligation are required to reimburse the Army the amount of TA representing the unserved portion of the 4-year obligation (10 USC 2005).

(3) A Soldier participating in eArmyU fails to complete the SRR as specified in the DA Form 7596.

c. TA recoupment is not required when—

(1) A Soldier has resolved reimbursement of TA for course withdrawal or incomplete.

(2) A Soldier withdraws or does not complete a course for reasons clearly beyond the individual’s control, such as emergency leave/reassignment, illness/hospitalization, or unanticipated military mission. Active duty Soldiers will process military withdrawals through GoArmyEd. However, these will be subject to verification upon request. If requested to provide documentation substantiating the military withdrawal, Soldiers will obtain signed TA waiver documentation as outlined in para 5–13c(2)(a). Soldiers are required to withdraw when facing an academic failure. However, Soldiers who fail for reasons previously outlined may address pending recoupment as an exception through the ESO/ESS. Exception decisions on TA recoupment do not change the failing grade.

(a) The Soldier is required to provide the name and contact information of the unit commander and the battalion commander or first lieutenant colonel in the Soldier’s chain of command for the military withdrawal in GoArmyEd.  For the ARNG and USAR Soldier, the commander or representative (E-7 or above) is authorized to verify the reasons for withdrawal or noncompletion.

(b) TA waiver verification will include written justification verifying why the Soldier was unable to complete the course with specific dates the Soldier was unable to attend class and that the reason was unanticipated.

AR 621–5 • 11 July 2006/RAR 6 September 2009 35

(c) ESO will review the TA waiver verification and ensure required information and valid reasons are provided.

(d) ESO will contact the unit commander or unit administrator in the event the TA waiver verification does not provide adequate or required information.

(3) Death of a Soldier occurs or Soldier is on the Wounded Warrior list as verified by the Army Human Resources Command.

d. TA recoupment—

(1) ESO will establish an out processing system ensuring all Soldiers will clear the AEC upon PCS or ETS/ retirement. All TA obligations must be resolved and recoupment actions initiated prior to clearing. If an active duty Soldier does not out-process according to standing operating procedures, AEC should audit the Soldier’s account and proceed with any recoupment action after the Soldier has ETS.

(2) RC ESOs will coordinate with their respective G-1 to receive the list of Soldiers to be discharged in the near future and will audit the Soldier’s account and proceed with any recoupment action necessary.

(3) ESO will ensure separation documentation reflecting approval for separation from Officers/Warrant Officers Branch is received prior to processing recoupment for noncompletion of an ADSO. The officer must have a CDR, AHRC, AHRC–PDT–P message authorizing voluntary separation. Once voluntary separation is approved and proper documentation received, TA recoupment will take place. The amount of TA to be recouped is determined by dividing the amount of TA received by 24 months and multiplying that figure by the number of months representing the unserved portion of the ADSO. For example, an officer received $300 in TA for a course but is to depart the service 10 months before completion of the 2-year service obligation. To calculate the reimbursement owed, divide $300 by 24 months and multiply times 10 months. The amount to be reimbursed is $125.

(4) For the active component, most recoupment's will be accomplished through an electronic interface between GoArmyEd and the Defense Finance and Accounting Service (DFAS). In those cases where manual TA recoupment is necessary, it will be processed as follows:

(a) Complete DD Form 1131 (Cash Collection Voucher) and submit money order or certified checks to the local finance and accounting office (F&AO) to effect cash recoupment.

(b) Complete and submit DD Form 139 to the local F&AO.

(c) ESOs will follow up with their F&AO to ensure recouped TA dollars are credited to the proper VATA MDEP.

Army National Guard FTA Policy

Statement of Understanding (SOU)

I understand and agree to reimburse or suffer "recoupment" action for tuition paid if I withdraw, fail, or do not complete a FTA funded course (except for reasons beyond my control as determined by the State Education Service Officer (ESO) or National Guard Bureau). Additional courses will not be authorized for FTA funding when the grades for previous coursework have not been submitted and received by the ESO.