Lesson #1

Dispatching a Vehicle

Dispatching is the method by which a commander controls the use of equipment. However, allowing equipment to be used carries with it the responsibility for both the equipment and the operator’s safety. Commanders ensure that dispatching procedures are understood and followed.

Dispatcher Duties

The commander appoints a responsible person to the duties of a dispatcher. The dispatcher—

The Dispatch Loop.

The dispatch loop describes the following procedures that will be followed when dispatching equipment:

(1) The operator reports to the dispatcher. For equipment needing licensed operators, the operator’s OF 346 or DA Form 5984–E (Automated) will list or cover the item.

(2) The dispatcher gives the operator an equipment record folder with all the forms that will be needed during the mission. Both the dispatcher and the operator check the DA Form 5823 on the front of the folder for services due on the equipment. For unusual dispatch situations such as field training exercises or alerts, forms and packets will be prepared in advance.

(3) The operator uses the equipment technical manual (TM) for before–operation PMCS. Any faults the operator can fix will be fixed. Other faults, not already on the DA Form 2408–14 (Uncorrected Fault Record), go on the DA Form 2404. Nontactical equipment may not have a PMCS. Use a local checklist as a PMCS for that equipment. Operational checks and services will be performed before the equipment leaves the motor pool or other dispatch point. Operational checks will be performed while the equipment is being operated. Operational checks and services will be performed when the equipment completes the mission or returns to the motor pool or dispatch point.

(4) The operator and/or mechanic fixes any new faults, if possible. The commander or the commander’s representative decides if any remaining faults go on the DA Form 2408–14 or keep the equipment from being dispatched.

(5) If the equipment is ready to dispatch, the dispatcher makes needed entries on the DA Form 2401 (the dispatch log) and validates the DD Form 1970 with signature and date.

(6) The operator leaves with the equipment and equipment record folder with all needed forms. During–operation checks are noted during the dispatch.

(7) When the mission is completed, the operator performs the after–operation PMCS on the equipment and annotates new faults on the DA Form 2404. The operator and mechanic will fix any faults they can and secure the equipment.

(8) The operator turns in the equipment records folder and all forms to the dispatcher. The dispatcher checks the forms for any open faults or needed actions. If the DD Form 1970 has been completely filled, the dispatcher transfers needed information to a new DD Form 1970. The dispatcher then closes out the DA Form 2401 entry for that item.

The Equipment Record Folder

The Equipment Record Folder (NSN 7510–01–065–0166) holds the forms needed to keep up with equipment use, operation, and condition while on dispatch. The equipment record folder is used each time an item of equipment goes on dispatch.  The equipment record will contain the following minimum items during routine dispatch:

The equipment record folder and all forms on an item of equipment go with the equipment when it is turned in or transferred.

Another form that you may see is theDD Form 314 (Preventive Maintenance Schedule and Record). The DD Form 314 is a record of scheduled and performed unit maintenance including lubrication services. It is used to schedule periodic services on equipment, to include components in a system or subsystem, when the technical manual requires a PMCS service to be performed by unit maintenance personnel (the motor sergeant).  This form is usually managed by the unit maintenance personnel.

DA Form 5823 (Equipment Identification Card)

The DA Form 5823 ties a particular equipment record folder to an item of equipment. The DA Form 5823 goes in the outside front pocket of each equipment record folder. Information on the card is used to identify the equipment covered, keep track of services due, and identify the assigned operator and leader. The dispatcher and operator use the card to keep up with services and make sure the right folder is issued. The DA Form 5823 will be replaced when it is no longer readable.

The DA Form 5823 is not required if under ULLS.

DA Form 2404 (Equipment Inspection and Maintenance Worksheet)

The DA Form 2404 has three major purposes. Operators and crews, first–line leaders, maintenance supervisors, and commanders are equally responsible for keeping information current and correct on the DA Form 2404. This form is the central record for managing and controlling maintenance as follows:

The DA Form 2404 will be used by personnel performing inspections, maintenance services, diagnostic checks, technical evaluations, and PMCSs. Administrative motor pools, using ADP cards or other automated forms, do not need the DA Form 2404.

The DA Form 2404 will be kept in the equipment record folder or in a protected cover until it is completed if no faults have been found.

If faults are found during an operator’s or crew’s PMCS, the DA Form 2404 will be given to the maintenance supervisor for action.   The maintenance supervisor will direct the correction of faults that can be corrected immediately. He will annotate faults that cannot be fixed until a part comes in, or that must be deferred, on the DA Form 2408–14.

When there is a "Not Mission Capable" (NMC) deficiency on the DA Form 2404, keep the DA Form 2404 until the deficiency has been repaired. This includes the DA Form 2404 on equipment sent to support maintenance. The form or a locally used signal will be kept in the equipment record folder to keep the equipment from being dispatched.

DA Form 2408–14 (Uncorrected Fault Record)

The DA Form 2408–14 is a record of uncorrected faults and deferred maintenance actions on equipment. Deferred maintenance actions are authorized delays for repair or maintenance.

Deferred or delayed maintenance can affect operation of the equipment, mission performance, and safety. Therefore, the commander or the commander’s designated representative will determine when a fault will be transcribed to DA Form 2408–14. Faults not requiring parts, or faults for which parts are on hand, will be corrected without delay per AR 750–1. Status symbol X faults (not mission capable or NMC) cannot go on the DA Form 2408–14.

The DA Form 2408–14 will be kept on any item that has an open deferred maintenance action. This form is not required when an automated system provides you with a list or printout of deferred maintenance and uncorrected faults that includes all elements on the DA Form 2408–14.

DD Form 1970 (Motor Equipment Utilization Record)

The DD Form 1970 is a record of motor equipment use. This form is used to control the use of special purpose and material handling equipment, combat, tactical, and non-tactical vehicles. The DD Form 1970 will be used to record destinations, operating time, mileage, and fluids added to a piece of equipment

The DD Form 1970 will be used for the following varying periods depending on its use:

When dispatching a vehicle, the dispatcher—

When drawing a vehicle, the operator—

The next time the vehicle is dispatched a new DD Form 1970 need not be used. Simply enter the date in the "released by" column on the row directly under the last entry. Then draw a line horizontally to the left and right of the date to the borders of the form. Enter your new destination, etc. under this entry.

SF 91 (Operator Report on Motor Vehicle Accidents).

The SF 91 is used to record the operator's statement of the circumstances surrounding a motor vehicle accident.  It contains the following information:

Procedures. The following procedures are not necessarily in the correct order. Each accident must be assessed to determine what should be done and in what order.

Driver's responsibilities.

Instructions for filling out SF 91 (Operator's Report of Motor Vehicle Accident).

DD 518 (Accident Identification Card).

The purpose of DD Form 518 is to provide persons involved in an accident with a military vehicle with the identity of the person with the authority to act on the matter. It also identifies the vehicle and the operator. The DD Form 518 is filled out at the scene of the accident when possible. You should complete the DD Form 518 with or without the other operator present.  The DD 518 contains the following information:

Instructions for filling out DD Form 518 (Accident Identification Card).